Project Role and Responsibility

As an Office Administrator, you will be responsible for supporting day-to-day office operations, providing direct administrative support to the Principal and other professional team members. The OA must be adept at producing high-quality documents under tight deadlines, therefore knowledge of Word, PowerPoint, Excel, and Outlook is essential. Multitasking and prioritizing workflow are essential to success in this role. The OA should be able to communicate in an articulate manner, handle confidential information with discretion and diplomacy, and be accustomed to working in a fast-paced environment. This OA will also help support the team with graphics and marketing related materials and tasks.

  • Serves as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors).
  • Provides administrative support to office Principal
  • Types, updates and proofreads correspondence, forms, spreadsheets, and documents.
  • Edits presentation materials (PowerPoint) when needed and helps assemble proposal and presentation packages.
  • Ability to plan, schedule and coordinate meetings, lunches, small events and appointments.
  • Maintains inventory of office supplies.
  • Organizes and maintains paper and electronic files of various types.
  • Maintaining general office tidiness and organization.
  • Runs errands and performs miscellaneous job-related duties as assigned.
  • Creates and/or edits marketing related materials to support projects as assigned.

Desired Skills and Experience

  • High School diploma required, Associate degree or greater preferred.
  • 2+ years of administrative experience in a professional office setting; years of experience will be considered in place of advanced schooling.
  • Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) is required.
  • Experience with graphics and light marketing tasks is highly desired.
  • Experience with Microsoft 365 (especially Teams) is preferred.
  • Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills are required.
  • Must be a team player with a high degree of motivation and self-direction.
  • Ability to handle confidential information with the utmost discretion is essential.
  • Ability to multi-task, prioritize and meet simultaneous deadlines is essential.
  • Must be highly detail oriented, well organized, with superior time management and project management skills.