Project Role and Responsibility

19six Architects is an award-winning, mid-sized architecture firm located on the central coast. We have a collaborative, team-focused working environment and a diverse professional team. Our firm is passionate about providing services to civic, K-12, higher education, performing arts, and the healthcare markets.

The Office Assistant (OA) is responsible for providing direct administrative support to the Principals, Financial Manager, professional teams and the Director of Human Resources. The OA must be adept at producing high-quality documents under tight deadlines, therefore knowledge of Word, PowerPoint, Excel, and Outlook is essential. Multitasking and prioritizing workflow are essential to success in this role. The OA should be able to communicate in an articulate manner, exercise discretion and diplomacy, and be accustomed to working in a fast-paced environment.

  • Serves as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors).
  • Provides administrative support to office Principals, Financial Manager and other professional office teams.
  • Types, updates and proofreads correspondence, forms, spreadsheets, and documents.
  • Edits presentation materials (PowerPoint) when needed and helps assemble proposal and presentation packages.
  • Ability to plan, schedule and coordinate meetings, lunches, small events and appointments.
  • Maintains inventory of office supplies.
  • Organizes and maintains paper and electronic files of various types.
  • Maintaining general office tidiness and organization.
  • Runs errands and performs miscellaneous job-related duties as assigned.
  • Assists Director of Human Resources as the HR liaison in the northern California offices as needed.

Desired Skills and Experience

  • High School diploma required, Associates degree or greater preferred but not required.
  • 2+ years of administrative experience in a professional office setting; years of experience will be considered in place of advanced schooling.
  • Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) is required.
  • Experience with Microsoft 365 (Teams especially) is highly desired.
  • Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills are required.
  • Must be a team player with a high degree of motivation and self-direction.
  • Ability to handle confidential information with the utmost discretion is essential.
  • Experience with recruiting tasks, including job posting, reviewing resumes, scheduling interviews, processing new-hire paperwork, and assisting with other HR projects.
  • Familiarization with payroll, labor law and hiring practices is highly desired.
  • Ability to multi-task, prioritize and meet simultaneous deadlines is essential.
  • Must be highly detail oriented, well organized, with superior time management and project management skills.